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April 5, 2025 event Vendor Terms & Conditions

These terms and conditions aim to ensure a smooth and successful event for all participants. By registering for the event, the Vendor agrees to comply with all the rules and regulations set forth by CSC.

Event Information

Event Date: April 5th, 2025
Location: The Mississauga Convention Centre at 75 Derry Rd W, Mississauga, ON L5W 1N5
Vendor Exhibition Time: 10:00 AM – 6:00 PM
Kpop party Date/Time: 6:30 PM - 10:00 PM
Move-in Date/Time: April 5th, 2025 | 7:00 AM – 9:30 AM
Tear-down Date/Time: April 5th, 2025 | 6:00 PM – 6:45 PM
No meals provided

DEFINITIONS

Vendor(s): Refers to the person (and represented business) filling out this form, thereby registering to attend and sell goods/services at this event. By participating in the event, the Vendor acknowledges that they have read, understood, and agreed to be bound by the terms and conditions of this contract.
CSC: 12810204 Canada Inc, operating as Canada Super Collectibles
Event: The event to be held on April 5th, 2025

ELIGIBILITY

Vendors must be eighteen (18) years of age or older at the time of the event to sell. Minor vendors are permitted with a guardian in attendance.

SET-UP

Vendors may set up their displays during the move-in date and time specified above. All displays must be fully installed 30 minutes before the event begins. Vendors are responsible for ensuring that their set-up does not cause disruption to the event.

DISMANTLING OF SHOW DISPLAYS

Displays must be removed from the venue at the event date by 6:30 PM. All materials must be packed up and removed from the facility by this time. Any displays or items left behind may be discarded at the Vendor’s expense.

SAFETY AND SECURITY

Tables and chairs may not be used as step ladders or scaffolding. Any damages caused to this or other equipment due to carelessness or improper are the sole responsibility of the vendor. Vendors must comply with all fire, health, and safety regulations enforced by the venue. It is the Vendor’s responsibility to ensure their displays are secure and safe for attendees. Any hazards must be mitigated, and CSC reserves the right to request modifications to displays to ensure safety.

CSC LIABILITY AND VENDOR INSURANCE

CSC will not be held responsible or liable for any loss, damage, theft, or injury that occurs to the Vendor’s property, staff, or third parties during the event. Vendors are strongly encouraged to secure their own insurance. The Vendor agrees to indemnify CSC against all liabilities, claims, or legal actions arising from their participation, products, or services at the event. Failure to carry insurance does not transfer any liability to CSC.

COUNTERFEIT PRODUCT(S)

Vendors must ensure that all products displayed or sold at the event are genuine and not counterfeit. CSC holds no responsibility for verifying the authenticity of the Vendor’s products. The Vendor agrees to remove any counterfeit items if requested by CSC. If a Vendor is found selling counterfeit items, they may be removed from the event without refund or compensation. This clause will remain in effect after the event’s conclusion.

RESTRICTED ITEMS

The following items may not be sold or displayed at the event:

Weapons, except for cosplay prop items which must be immediately peace-bound by the purchaser.
Dangerous, harmful substances, hazardous materials, etc.
Unauthorized reproductions or "bootleg" merchandise
Food or beverages
Adult materials. Failure to comply will result in the Vendor’s immediate removal from the event without a refund.

VENDOR RESPONSIBILITY

Vendors are accountable for their booth staff and any actions taken by their representatives. Vendor passes are non-transferable. Misconduct by Vendor personnel may result in removal from the event and forfeiture of their booth.

REFUND POLICY

Once the Vendor’s application and payment have been accepted, rental fees are non-refundable under any circumstances. If the event is rescheduled, relocated, or cancelled, the Vendor will receive a credit for a future event. No-shows will forfeit their space without refund. Vendors must notify CSC at least 48 hours in advance if they cannot attend.

BOOTH ASSIGNMENTS

Booth locations will be assigned by CSC at its sole discretion. Placement requests may be considered but are not guaranteed. Booth locations will not be changed on the day of the event.

CLEAN-UP

Vendors must remove all garbage and leave their booth space clean after tear-down. Failure to do so may result in additional charges.

CSC PROMO CODE PROGRAM

CSC will provide each Vendor with a unique promotional code, which will offer customers a discount on tickets. For every use of the code, the Vendor will receive a $3 credit, which can be applied toward the cost of their booth or paid out after the event. Credits will accumulate up to 24 hours before the event’s start. While CSC may offer its own ticket promotions to increase attendance, these promotions will not affect the Vendor’s credit earnings.

DAMAGE TO VENUE PROPERTY

Nothing may be affixed to any equipment or walls of The International Centre. The Vendor is responsible for any damage caused to the venue, its fixtures, or equipment during the event, move-in, or tear-down. Any damage identified will be billed to the Vendor at repair or replacement cost. Vendors are advised to take care while setting up and dismantling their displays to avoid such charges.

ELECTRICITY AND ADDITIONAL SERVICES

CSC is not responsible for providing or arranging electricity, internet and/or other services unless specifically agreed upon.

NOISE DISCLAIMER AND ACKNOWLEDGEMENT

The Event will feature live performances on a stage, which may include amplified music, announcements, and other audio elements that could result in elevated noise levels. By participating as a vendor, you acknowledge and accept the potential for noise in the vicinity of your booth or display. Efforts will be made to maintain reasonable sound levels; however, the Event Organizer cannot guarantee specific noise limits during performances. No refunds or compensation will be provided for issues arising from noise during the Event.

PRODUCT PRICING AND DISPLAY

All products displayed for sale must be clearly priced and labeled. Vendors may not engage in deceptive pricing tactics, such as hidden fees or inconsistent pricing. CSC reserves the right to audit Vendor booths for compliance and request corrections as necessary.

MEDIA RELEASE

By participating in the event, the Vendor grants CSC permission to use photos, videos, or other media from the event that may include the Vendor’s booth, products, or staff for promotional purposes. The Vendor may not claim compensation for the use of such media.

UTILIZATION OF ASSIGNED SPACE

CSC does not provide storage space beyond the Vendor’s booth area. Vendors are responsible for managing their own inventory and ensuring that any additional materials or stock do not obstruct aisles or common areas. All setups and displays must not interfere with neighbouring tables.

PROMOTIONAL MATERIAL DISTRIBUTION

Vendors may only distribute promotional materials from their assigned booth area. Distribution of flyers, samples, or other materials in public spaces or other booths without prior permission from CSC is prohibited.

NOISE LEVEL RESTRICTIONS

Vendors are expected to maintain a reasonable noise level at their booth. Use of audio-visual equipment, music, or other sound-generating devices must not interfere with neighbouring booths or the overall event experience. CSC reserves the right to request volume reductions or equipment removal.

GOVERNING AUTHORITY COMPLIANCE

In the event that the fire marshal or any other governing authority restricts or prohibits the placement of booths in specific areas of the event venue, CSC will make reasonable efforts to provide an alternative booth location. If no alternative space is available, CSC’s liability to the affected Vendor shall be limited to a refund of the booth rental fee paid by the Vendor. CSC shall not be responsible for any additional costs, losses, or damages arising from the Vendor’s inability to exhibit as a result of such restrictions.

ADDITIONAL ARTIST ALLEY SPECIFIC TERMS & CONDITIONS

BOOTH DESCRIPTION

Every table purchased for this event will include:

One 6-Foot Table
Up to 2 Artist Alley Weekend Passes, providing admission to the event
Up to 2 chairs
Plain black table cloth

Restrictions to the table(s):

No room for shelves behind the table

PROXY SELLING

“Proxy selling” refers to selling the works of another person who is not present, but with their permission. While proxy selling is permitted at this event, the original artist(s)/creator(s) must provide explicit permission in writing to Canada Super Collectibles.

RESTRICTIONS

Vendors selling artwork are NOT allowed to sell:

Stolen, traced, or art otherwise not created by the Artist (except when permission from other Creators was given in writing).
Art and displays containing logos, names, and emblems of licensed properties.
Any 3D printed designs that are not of your own design, or printed without designer’s permission (except when permission from the designer was given in writing). If you use places like Thingaverse or Myminifactory, you must include links to the designs, and they must show that commercial use is permitted.
Reproductions of existing licensed merchandise in any form. This includes tracing, copying, scanning, downloading, or editing of copyrighted artwork, characters, or logos if they were not created by the Artist.
Any art or creations created through the use of Artificial Intelligence (A.I.) programs.
Selling, reselling, or distribution of commercial products, including the unauthorized re-releasing of merchandise of any kind (“bootlegs”).

I hereby acknowledge that I have read and understood the above terms & conditions.

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February 14, 2025 8:48 pm EDT

April 5, 2025 event Vendor Terms & Conditions Uploaded by Canada Super Collectibles - IP 216.209.41.112